Room Rental Request

Rooms are rented on a first-come, first-serve basis. Please complete the form below to request a room reservation and allow 2-3 business days for administration to review your request. CCC will be in touch to complete the reservation. Room Rental prices do not include tax and are an estimate. Please call 605-773-2160 or email with questions.

*For 501(c)(3) Nonprofit Organizations with Tax Exemption, please have documentation readily available

Room Rental Request Form

"*" indicates required fields

Organization Name*

Is the organization for the Room Rental a Non-profit 501(c)(3) with Tax-Exempt status?

If yes, a copy of the Exemption will be requested by administration.

Yes

Contact Person*

First Last

Address*

Street Address City State Zip

Phone*

Fax

Email*

Description of Event*

How many rooms do you need to reserve?*

Room #1 Selections

Date Needed*

MM slash DD slash YYYY

Please select your room and timeframe:*

What time do you need this room?*

Please indicate if you would like to use any of the following room accessories:

Easel ($5)

Flipchart w/ marker ($10)

Projector/TV using VGA or HDMI hook-up ($50)

Registration table in hallway (No Charge)

Coffee table/lunch table (No Charge)

Keurig Coffee ($2 per K-cup used)

Room #2 Selections

Date Needed*

MM slash DD slash YYYY

Please select your room and timeframe:*

What time do you need this room?*

Please indicate if you would like to use any of the following room accessories

Easel ($5)

Flipchart w/ marker ($10)

Projector/TV using VGA or HDMI hook-up ($50)

Registration table in hallway (No Charge)

Coffee table/lunch table (No Charge)

Keurig Coffee ($2 per K-cup used)

Room #3 Selections

Date Needed*

MM slash DD slash YYYY

Please select your room and timeframe:*

What time do you need this room?*

Please indicate if you would like to use any of the following room accessories

Easel ($5)

Flipchart w/ marker ($10)

Projector/TV using VGA or HDMI hook-up ($50)

Registration table in hallway (No Charge)

Coffee table/lunch table (No Charge)

Keurig Coffee ($2 per K-cup used)

Room #4 Selections

Date Needed*

MM slash DD slash YYYY

Please select your room and timeframe:*

What time do you need this room?*

Please indicate if you would like to use any of the following room accessories

Easel ($5)

Flipchart w/ marker ($10)

Projector/TV using VGA or HDMI hook-up ($50)

Registration table in hallway (No Charge)

Coffee table/lunch table (No Charge)

Keurig Coffee ($2 per K-cup used)

Contract

The undersigned agrees to abide by the covenants decided upon by Capital City Campus (CCC) and Avera St. Mary’s Healthcare Center for the use of these facilities. The use of CCC rooms will be approved or denied based on the organization's covenants, which are available for review upon request. Room rentals are subject to availability. CCC will invoice the renter at the completion of the event, or shortly thereafter, but this application must be turned in to reserve the space. CCC reserves the right to refuse service and asks that the following general rules be followed:

General clean-up is expected. Please leave the room as you found it. Ask CCC staff where to dispose of trash if you have filled a trashcan and don’t know where the dumpster is located.
No smoking or vaping is allowed upon the campus of CCC.
No pets (except service animals) are allowed.
Use of any CCC room is prohibited without approval of the application form.
All events must have an adult in charge.
Events must not disrupt classes, students, or CCC employees in any way.
Do not hang or fasten items on the walls or equipment.
Firearms and weapons are not allowed.
Using objects that create smoke or odor, such as candles or incense, is not allowed.
Alcohol use is prohibited.

Cancellation Policy

If the room rental is cancelled at least 14 days in advance, there is no cancellation fee.
If the room rental is cancelled at least 7 days in advance, 50% of the room rental will be invoiced. No fee will be assessed for room accessories.
If the room rental is cancelled less than 7 days in advance, 100% of the room rental will be invoiced. No fee will be assessed for room accessories.

*The rental estimates listed are pre-tax*

By checking the I agree box below, I acknowledge the person/group holding the event assumes responsibility for any damages, injuries, or loss during the time of the event and agrees to hold harmless and indemnify CCC from any acts or omissions of said renter or its invitees causing such damages, injuries or losses.*

I agree

"*" indicates required fields

Organization Name*

Is the organization for the Room Rental a Non-profit 501(c)(3) with Tax-Exempt status?

If yes, a copy of the Exemption will be requested by administration.

Yes

Contact Person*

First Last

Address*

Street Address City State Zip

Phone*

Fax

Email*

Description of Event*

How many rooms do you need to reserve?*

Room #1 Selections

Date Needed*

MM slash DD slash YYYY

Please select your room and timeframe:*

What time do you need this room?*

Please indicate if you would like to use any of the following room accessories:

Easel ($5)

Flipchart w/ marker ($10)

Projector/TV using VGA or HDMI hook-up ($50)

Registration table in hallway (No Charge)

Coffee table/lunch table (No Charge)

Keurig Coffee ($2 per K-cup used)

Room #2 Selections

Date Needed*

MM slash DD slash YYYY

Please select your room and timeframe:*

What time do you need this room?*

Please indicate if you would like to use any of the following room accessories

Easel ($5)

Flipchart w/ marker ($10)

Projector/TV using VGA or HDMI hook-up ($50)

Registration table in hallway (No Charge)

Coffee table/lunch table (No Charge)

Keurig Coffee ($2 per K-cup used)

Room #3 Selections

Date Needed*

MM slash DD slash YYYY

Please select your room and timeframe:*

What time do you need this room?*

Please indicate if you would like to use any of the following room accessories

Easel ($5)

Flipchart w/ marker ($10)

Projector/TV using VGA or HDMI hook-up ($50)

Registration table in hallway (No Charge)

Coffee table/lunch table (No Charge)

Keurig Coffee ($2 per K-cup used)

Room #4 Selections

Date Needed*

MM slash DD slash YYYY

Please select your room and timeframe:*

What time do you need this room?*

Please indicate if you would like to use any of the following room accessories

Easel ($5)

Flipchart w/ marker ($10)

Projector/TV using VGA or HDMI hook-up ($50)

Registration table in hallway (No Charge)

Coffee table/lunch table (No Charge)

Keurig Coffee ($2 per K-cup used)

Contract

General clean-up is expected. Please leave the room as you found it. Ask CCC staff where to dispose of trash if you have filled a trashcan and don’t know where the dumpster is located.
No smoking or vaping is allowed upon the campus of CCC.
No pets (except service animals) are allowed.
Use of any CCC room is prohibited without approval of the application form.
All events must have an adult in charge.
Events must not disrupt classes, students, or CCC employees in any way.
Do not hang or fasten items on the walls or equipment.
Firearms and weapons are not allowed.
Using objects that create smoke or odor, such as candles or incense, is not allowed.
Alcohol use is prohibited.

Cancellation Policy

If the room rental is cancelled at least 14 days in advance, there is no cancellation fee.
If the room rental is cancelled at least 7 days in advance, 50% of the room rental will be invoiced. No fee will be assessed for room accessories.
If the room rental is cancelled less than 7 days in advance, 100% of the room rental will be invoiced. No fee will be assessed for room accessories.

*The rental estimates listed are pre-tax*

I agree